November 3 2017 – Draft minutes

11/3/2017  ITC Meeting   Vance 006 

Present: Marianne Fallon, Charles Menoche, Lourdes Casas, Dana Hanford, Lisa Washko, Jennifer Nicoletti, Claude Abbott, Paul Hapeman, John Foshay, Stuart Barnett, Tina Rivera ( IT guest), Kevin Kean, Matt Orange, Mihai Bailesteam

Called to Order at 1:117pm

Minutes for October meeting accepted with 1 minor spelling revision.

Announcements:

Chair: None, IT Department: Windows 10 – notices sent out to notify faculty/staff, fully deployed by next summer, multiple education sessions available

Old Business: 5 year plan:

Is not for IT Dept. functions – broader university level to address purpose and function of IT How will increased enrollment plans impact IT within university? Discussion about impact and functionality of Banner when migrated to cloud

Need a draft plan – T.B. has recruited 1 member for writing group- final makeup will be: T.B., A.K., and S.B., subcommittees send what they can to writing group, T.B. will build draft on Google Docs, goal is to have draft within 2 weeks. Some discussion of goals: increase paperless and process of forms within university, communication r/t online communication, and uncovering how decisions are made r/t IT based resources?

New Business:

J.N. from IDTRC wanted input from group about Blackboard access – open ended vs. term access. Other 3 CSUs have different approach?  Consensus was to leave open ended – request for members to ask at their departments what preference/impact there would be.

Motion for addition of IDTRC rep on this committee due to structure changes (will be ex-officio) to take effect fall 2018. Rep will be identified by IDTRC administrator. Will require bylaw change, and approval by faculty senate and will update election committee. Motion approved

Identify Finder issues on MACs – IT is aware of issues, have reached out to company, which has not been responsive. IT is exploring solutions/options with another system – Seek & Secure. Sean will f/u in future as it is resolved

Online course Student Opinions Surveys – Online Learning Committee set out process for all online courses, 2 systems are being considered. 2 faculty are piloting evaluations in Blackboard – response rates from other system pilot will be compared.

Meeting adjourned at 2:29pm   Respectfully submitted – Catherine Thomas

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2017 – 2018 ITC Meetings

We’ll be meeting the first Friday of each month at 1:15pm during the semester in Vance 006.  Fall Semester meeting dates are Sept.1, Oct. 6, Nov. 3 and Dec. 1.

 

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2016-2017 ITC Meeting Updates (Spring 2017)

We’ll be meeting the first Friday of each month at 1:15pm during the semester in Vance 009 006.

Links to:

Agendas

Minutes

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Online Course Implementation Policy – approved by Senate on May 2, 2016

Online Course Implementation Policy – approved by Senate on May 2, 2016

 

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Banner to the Cloud project

Banner Briefing V3Costs not included

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ITC Software Requests for Fall 2016

Faculty software requests for Fall 2016, spreadsheet from IT:

ITC Software Requests for Fall16 V2

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CSCU Identity Management and Federation Project

SailPoint Presentation-ITC

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CSCU Data Management Standard

CSCU Data Management Standard

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Faculty Senate Resolution on BOR IT-001 and IT-002

N.B. This passed the Senate on Monday, January 28, 2013

Whereas, in that Academic Freedom is a public good; and

Whereas, all members of the CCSU community (faculty members, members of the administration, and students) and the Board of Regents have a responsibility to defend Academic Freedom; and

Whereas, the Board of Regents also has a contractual responsibility to defend Academic Freedom; and

Whereas the CCSU Faculty Senate has determined that BOR Policy Number IT-001, “Acceptable and Responsible Use of Information Technology and Resources,” and BOR Policy Number IT-002,“Electronic Communication,” violate core principles of Academic Freedom as commonly understood and as agreed to by the Board of Regents in the current Collective Bargaining Agreement; therefore, be it

RESOLVED, that the Senate calls on the President not to implement the above named policies and to refrain from changing any Information Technology policies or procedures until the Senate certifies that the proposed set of revised policies and procedures do not violate Academic Freedom.

 

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Office 365 Migration for Students

Lynn Bonesio-Peterson provided the following update about Office 365 for Students

1) We have been scheduled with Microsoft to start our migration on June 4th. According to Microsoft, the total migration time will be about three days with downtime for each individual user lasting about an hour. We are looking to move this date to sometime closer to the end of the semester, so the migration should happen sometime between May 10th and the end of May. We will begin messaging the students at the beginning of March.

 By waiting until now, we do not have to worry about synchronizing passwords for our users; they will automatically be able to use their current Live@edu password to access Office 365.

2) The key benefits over the current Microsoft Live@edu offering are as follows:

a. Mailbox size will increase from 10GB to 25GB.
b. The student will gain access to a hosted SharePoint site through which they can share files and collaborate on documents.
c. Access to web-based versions of the Office applications (Word, Excel, etc).
d.The Microsoft “Lync” chat client supports advanced features like Video chat and desktop sharing.

We are using the A2 plan, if you are looking for specifics.

In response to my question about the ability for faculty to use SharePoint and collaborate on documents, Chad Albert replied to me:

1) With regards to SharePoint, initially, students will be able to share data publicly and with each other, but Faculty will not have their own SharePoint site. After the student migration is complete, we will be looking at getting Office 365 accounts for all faculty and staff (sans-email). Once everyone has an Office 365 account, then we will be able to collaborate using the hosted SharePoint solution.

2) I don’t have a laundry list of missing features for web-based office, but it is comparable with Google Docs. Here’s a good 3rd party write-up:

http://arstechnica.com/information-technology/2012/07/office-2013-web-apps-a-step-forward-but-still-dependent-on-the-desktop/

 

 

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