Report on the Announce Only Listserv to Senate

I. The Information Technology Committee recommends that a new emailing list (campus-announce) be created for all CCSU employees and the following guidelines be adopted:

  1. The list will be announce only; replies would only go to sender.
  2. The list is intended solely for announcement of campus events or events in the surrounding community of interest to the campus.
  3. No attachments will be permitted; links to flyers or additional information are encouraged.
  4. At the beginning of each academic year all CCSU employees will be enrolled on the list; an initial message will explain the rules of the list and provide clear directions for opting-out from the list. Every message will also include opt-out info in the message footer.
  5. The list will not be moderated; senders who do not adhere to these guidelines will be advised of the rules and asked to refrain from abusing the list.
  6. The ITC will re-examine these list policies prior to April 2012, sooner if need arises, and recommend further changes as necessary.


II. The ITC further recommends the deactivation of the campusforum list.

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4 Responses to Report on the Announce Only Listserv to Senate

  1. Profile photo of Otis Mamed Otis Mamed says:

    Since 1986 I have maintained some form of Master Calendar of CCSU Events. In the old days it was called “The Pink Sheet”. It was a printed list of the titles of every event known to be scheduled on campus (Student Center, Memorial Hall, Founders, Torp, Welte, Sports and grounds) for the upcoming week, with a couple of highlights for major events in the following weeks. Over the years, as we automated more and more, we could “schedule” events located in any room on campus, “if” people chose to share that information or the Student Center CRO could drag it out of them. In 1996, then President Judd, “mandated” that all events be scheduled through one system, EMS (Events Management Software). In 1998, I implemented a “virtual calendar” which listed all the events that were “shared” or “scheduled” with the Central Reservations Office. And in 2005, I implemented the new version of that software called… EMS – MasterCalendar, which we now know as “TODAY @ CCSU” (http://today.ccsu.edu).

    I heard that at the Senate / President Open Forum it was suggested that we “create a master event calendar” which would do similar to what is currently in place!

    The problem I have in trying to manage this “MasterCalendar” is… “Garbage In, Garbage Out” (GIGO). The value of the calendar is only as good as the value of the data it contains. Campus constituents have attempted all forms of “virtual”, “electronic”, and “web” based calendars to solve their individual needs. We import events scheduled through 5 different offices on campus into this calendar, some with terrible titles and horrible spelling! We need to meet the need of the full community, not just niche factions. That’s old school. Ye olde technology, in the form of listserv based announcements, campus e-mail blasts, department by department web calendars should be abandoned in favor of a more Social Media, Web 2.0 student focused means of sharing and planning events… (also designed for mobile devices!) such as… TODAY @ CCSU (http://today.ccsu.edu/) !

    If you are interested in the capability of this calendar, I would be more than happy to share its features. I have demonstrated it for the Information Technology Committee, Student Affairs, Student Clubs, School of Business, Center for International Education, IT Tech-Talk and more. I think it is catching on, but needs more “top-down” support. Let me know how I can be of assistance if you agree.

    W. Otis Mamed, Director, Student Center and Central Reservations Office (CRO)

    The college union grew out of the view held by educators, that what happens during the hours outside the classroom is a major dimension of the education students receive – vastly expanding the time, area and means through which the college educates.

  2. I agree with Otis’ points. There is a lag between the technologies being used and those with which faculty especially are comfortable. The listservs and other old tech are ineffective compared to new technologies but are used. We still have microfilm readers in the library mostly because faculty who live in the dark ages still give assignments that require them. It does no good to tell them the same information can be obtained electronically in a variety of databases. They want ye olde microfilm. Oh and check out the library’s mobile app here

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