Minutes December 7, 2012
Information Technology Committee December 7, 2012 1:15pm Vance
Present: Z. Bello, S. Bernstein, T. Burkholder, D. Cohen, J. Estrada, J. Fanhat, J. Gamache, K. Kean, S. Kirstukas, A. Kullgren, C. Kurkjian, E. Makover, C. Menoche, H. I. Pevac, Rudzinski, C. Labedz,T.Rivera, R. Todd, S. Wu, Guest: L. Washko
- Call to order
- Minutes of November 7, 2012 Meeting
Accepted with corrections of those in attendance
Introduction of new Instructional Design Coordinator, David Oyanadel
Tom_ Rep. from Turning Point on campus at IDIRC for clicker technology- side- clicker questions as incentive for students 11:00 am
Amy-Availability of additional training sessions or Identity Finder for December and January.
Robert- there is a list of faculty that have not run identity finder
James Estrada-Pres. Miller’s letter was effective- update now down to about 400- will erase for those who have not run Finder- Will provide a list for people in
Ron Todd- 7 hours- more time on Mac. Do overnight
Charles: Asked – obligation for student info – files/ not obligated on classroom computer labs (student information)-won’t be run in labs
Steven B-run on user profile- if student uses computer with a user profile- info on ID finder-
Tina-Help Desk can delete old profiles PC will eliminate old profiles (more than a year old).
Amy- computers for adjunct
Tina- encouraging Identity Finder on email but will not be scanned (at least in first phase)
Amy- secretaries should be running ID finder -P Card Info
- Old Business
- Software Request:
Lisa- closed on Wed. compiled info- 67.000 upgrades and renewals- other new requests
Tom- request prioritized list from committee
- BOR-FTAC Representative
Tom- asks for 2 reps. from committee to attend committee
- New Business
James- SEE PPT
Second consecutive year in participation in survey- three years at all- propose a study committee to look at the data
Look at the national data- it is presenting big picture- consider line-up between national – good sample across the nation- shared ECAR response rate. Results public and private – comparable except degree of ownership of devices
See 4 trends: Broad Thematic Messages
74% national have at least one course online
-34% at CCSU
More available online classes and more are taking them.
ECAR graph: Trend toward mobility- but does not capture how devices are integrated into classroom use
Mobility is still supplemental- not extensive as one might think- laptop still rules 86%- similar to CCSU
Technology commendations: students prefer thumb drives, printers and laptops
Gives general trends but not discipline specific
Not with profs but with peers-
USE more face-to-face interactions
Calls for a subcommittee- “Survey fatigue” many demands for survey participation.
Last year- snapshot of freshman and seniors
This year- snapshot all four classes.
Steve- volunteer for subcommittee
Q: library resources- accessing them electronically- for study group look at questions
CCSU- usually aligned within 4 – 5 %
Survey of incoming freshman- will forward
- Drafts of 3 major IT policies from ConnSCU
- Acceptable Use (2nd revision, awaiting BOR approval)
First two polices have been approved. Boiler plate- a few changes
James-ConnCSU tries to develop policies spanning all 17 institutions
Concern about the process- not sure how committees were populated, no communication. Both policies focus on- consistent in language with no assumption with right to privacy. Biggest change.
Trends- BYOD- bring your own device to campus- in response to deal with budge issues – Bring own device, university may not have to buy them. Loaded with issues- in favor of individual rights- university data – on own machine may be liable for it.
University- can lose your own information-
Acceptable Use and IT are BOR policies
3rd one- still open for input- send comments to Jeff Clark ConnSCU
Tom- acceptable use to allow personal use of campus devices
Existing police preclude that kind of usage. BOR will replace existing policy on all campuses
Security will become di-facto as well once passed.
Allowance for using personal equipment under certain conditions- new policy won’t penalize for some occasion use- travel- make own arrangements
Tom_ can post comments online in response to BOR Draft Information Security Police- Clause about unauthorized software- assumes a list of authorized software- authorized licensed software)
Amy- unauthorized software is not there for university business- i.e. tax return software
Tom- concern authorization for the ConnSCU with unlimited power
Charles-AAUP meeting- certain polices must be approved by contract- access to certain kinds of information- confidentiality issues for research- what rights does ConnSCU have to materials-
Tom- case with oral histories- BC collected oral histories that were subpoenaed in a lawsuit. Freedom of Information Act
James-study committee will come up with effective policies- need to be a structure and process in place- representation with opportunity for input- Recommendation good ideas to get a handle on process for selecting reps and for communicating information.
Tom- short turn around- not able to vet representatives
James- asks for broader representation
Tom- Problem with AAUP if faculty is not represented
Tom- read Proposal for Security Policy to discuss further
Charles: promise of confidentiality -research an issue
Don’t use Gmail account for official business. Chatting about department business -issue of many venues – versus consolidating Moodle-
Charles- word docs to put comments on. Requests docs from Tom. Tom will forward them.
ii. Electronic Communication (2nd revision, awaiting BOR approval) ABOVE
Tina- students get email twice when forwarding
iii. Information Security comments are due to
Jeff Clark (firstname.lastname@example.org), BOR Security Program Manager, by Friday, January 11, 2013.
- Adjourn 2:30 pm