February 7, 2014

In attendance: Zakri Bello, Jerry Butler, Kristin D’Amato, James Estrada, Edward Iglesias, Laura Jacobson, Kevin Kean, Charles Menoche (chair), Sean McNickle, Gustavo Mejia, Jen Piatek, Henry Rudzinski, Krishna Saha, and Barry Sponder.

1. Meeting called to order at 1:15 PM.

2. Minutes of the December 6, 2013 meeting were approved.

3. Announcements

There will be a new policy for mobile access to email, in order to conform with BOR regulations. Mobile devices used to access email must have enabled the option to lock the device with a PIN (gesture unlocks may not work). After 10 false attempts to log in, the email account will be wiped. The email service will refuse to connect to devices that cannot use a PIN once the policy is implemented. The policy should be rolled out within the month. All issues should be referred to the help desk.

James Estrada presented an update from IT: the relevant power point slides are attached to the minutes. In summary: installation of updated wireless in residence halls should be completed this summer. Hoping to finish improvements to wireless in admin and class buildings next academic year.

Improvements to the Emergency Notification System: Alertus is being tested (CCSU installed computers only). Alertus can send a message to any logged in system that will appear for 10 seconds: the user can dismiss the message and keep working. This is complementary to MIR3 notification system: again, users should remember to update info in MIR3/ENS, add additional contact points (e.g. office phones) to receive additional notifications. Trying to improve/coordinate siren system: MIR3 doesn’t connect well, so looking for aCAP compliant system that can send the same messages to all systems. BOR will need to rebid and purchase a (different) compliant system, or at least upgrade to a higher grade of service so everyone gets faster notifcation. Working on video monitor system hope to roll out some in April. Proposing to buy interface to MIR3 to connect to campus cable tv as an additional way to communicate messages with campus community.

There should be a public Alertus test forthcoming (hopefully in the next month). There will announcements ahead of time.

Library Technology Announcements: Edward Iglesias described a new summon/discovery layer available on the library webpage. “Central Search” is now the first tab: searches every available resource for information. The user can refine search similar to search engines (limit by database, etc.). Useful for searching multiple databases simultaneously, also to search those databases that don’t always get searched by default (e.g. e-books) and can recommend databases. Options for access are available by hovering over title, such as reading online, get citation, or send email link. There is a feedback link: please use if you use system to help improve it. Central Search has an autocomplete search function similar to Google as well as an advanced search option, and can expand results to every library that uses same system.

 

4. Old Business

Regarding concerns about removal of user files and preferences on shared computers used by part time faculty and staff: a policy has been implemented that will remove unused profiles after 15 days: users just need to log in or make changes to reset. Machines that are used by part time faculty have been renamed. This policy does not apply to facstaff machines. There were some accidental deletions when initial removal of old profiles (>365 days) was implemented but the incorrect settings have now been fixed.

Reminder to log into confirmation page and fill out after running Identity Finder, as it may not come up automatically. IT will be following up with those who do not confirm the application has been run.

The “Classroom Technology Committee” is now official name of the subcommittee previously called the Hardware/Facilities Technology Subcommittee (among other names) to reduce confusion. This committee will be getting more involved with tech requests for classrooms by creating a form similar to software request to for hardware multimedia requests. The committee plans to send out a preliminary version in spring, and then roll out the final version in the Fall to collect requests. The ITC will send a prioritized list of requests to the administration (Facilities, IT, and the Provost). This more formal process should streamline system. In other business, Facilities is still working on RIB tests as a low cost option to help control lighting in classrooms.

5. New Business
The Educause/ECAR survey use of technology has been used with students: it is free for use, and compares experiences within the university and with peer institutions. Hoping to use similar survey with faculty: this is the first year a faculty-directed survey is available. Names of faculty (including part time) have been sent to the company, who will contact some of those names and ask them to complete.

An Announcement of Technology Showcase is being held at Middlesex Community College: considering having a similar event at CCSU.

SafeAssign should be available soon: the issue that caused removal of the system was making sure students were giving consent. There will be an email announcement when it is available.

6. Meeting adjourned 2:25 PM.

Respectfully submitted,

Jennifer Piatek

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