November 7, 2014

In attendance: Chris Alexandre, José Carlos del Ama, James Estrada, Kevin Kean, Amy Kullgren, Sean McNickle, Charles Menoche (chair), Jason Melnyk (vice-chair), Pankaj Nagpal, Clayton Penniman, Jen Piatek (secretary), Heather Rodriguez, Henry Rudzinski, Krishna Saha, Lisa Washko (guest), and Shuju Wu.

1. Meeting called to order at 1:18 PM.

2. Meeting minutes from October were approved.

3. Announcements

Reminder about deadlines for the “Hurdles on the Horizon: Governance & Student Success in the Connecticut State College & University System” conference. Deadline to propose a session is November 14; proposals will be reviewed starting November 17. Any technology is appropriate; conference will be April 10 at Manchester Community College.

4. ITS Updates

Review of the proposal submitted by CCSU for the 21st Century Classroom initiative by James Estrada: initial funds are planned to be $60k, but proposal includes information on how potential future funds might be spent. It’s designed to be flexible (to account for on how much funding is eventually to be awarded), and focusing on addressing needs across campus to bring all classrooms up to the same standard (e.g. modular furniture, movable screens to allow whiteboard access, replacing whiteboards with dry erase walls that also can serve as projection screens, acquiring, supporting, and training for use of cloud-based software.

Discussion of the proposal ensued, as several committee members noted that the proposal focuses on updating classrooms with currently used technologies, rather than exploring more high-tech options that could represent future directions for classroom technologies (innovative display screens, for example). Funds could be included in a large proposal for installation of these newer technologies in one or two large classrooms as test cases (the lecture hall in Copernicus 231 that was targeted for renovation over the summer was mentioned as one possbility). Given than keeping current classrooms up-to-date requires more funds than are currently available, however, it is not clear how priorities should be established for any funding resulting from this initiative.

5. Old Business

Request forms for hardware and software requests have been generated: they are similar to those used in past years (the new hardware request form is similar to the software form). The deadline for software requests is December 1, and although there is no deadline for hardware requests (they can be reviewed on a rolling basis), the committee will need requests by the same December 1 deadline to include them in the current budget planning cycle. It is recommended that all requests also be submitted as one-time funding requests, as software license updates/renewals have taken up all available funds in the past couple years.

6. New Business

There is a budget line item of $50K for ITS to deal with classroom technology issues, but it is not clear what fixes/updates fall under the purview of Facilities Management rather than IT (e.g. repair/replacement of blinds, screens, lighting). It was suggested that the Classroom Technology sub-committee invite Jim Grupp from Facilities in discussions of classroom updates/repairs to determine how best to spend these funds and improve classroom facilities.

There is a planned network outage on November 28 (the Friday after Thanksgiving) that will affect access to email and Banner. Blackboard Learn should remain available during this time, however. Email announcements are forthcoming.

Meeting adjourned 2:25 PM.

Respectfully submitted,
Jennifer Piatek (secretary)

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